Community Manager Strategies for Vacations, Holidays & Taking Time Off

Posted by Adrian Speyer on Jul 17, 2019, 9:45:00 AM
Find me on:

4 minute read

July 2019 (8)

Everyone needs some time to kick back and relax — but as a Community Manager, you may feel like this type of luxury is simply unattainable due to the sheer amount of work you have to do. You might be worried that your community health will weaken while you're away.

Well, as we discussed in a previous post, you know that it's important to take these vacations because the risk of burning out if you don't take the time for self-care is high. So how can you ensure that you get the time you need without your community suffering?

Here are 3 things you can do to ensure that you can relax on a beach while your community is smoothly sailing along. 

Start Planning NOW

To ensure that at some point you can go on vacation, it would help to have a plan already in place. Don't give yourself the stress of coming up with it last minute. There's no better time to start planning than today. Start now to set-up a holiday/time-off policy for your community. The MyCMGR team had some great ideas on what should be in these guidelines.

Some of the things you will want to consider include:

  • Who will be moderating spam on the back end (if that’s an issue)?

  • Will you publicly declare that you’re taking time off away from the community?

  • What’s the crisis escalation plan in case something does go wrong?

  • Does it make sense to post holiday-relevant, lightweight content on that day?

  • Create a cheat-sheet with names of trusted members, potential problem members and other tips that can come in handy for those covering.

Get Help From Your Team at Work

We know that it's not uncommon for an organizations' community to be managed by one person, especially if the organization is small, or if the executive team hasn't fully bought-into the idea of community management

But keep in mind that the people you work with are there to support you, and you should definitely ask for help if you need it. This couldn't be said any better than by Jenn Pedde, who wrote for TheCommunityManager.com: 

"You are never a team of one — even if your entire organization is 5 people, 15 people, or 50 people.  If you think you are a team of one, it’s because you’ve most likely convinced yourself of that.  If a small company is really the case, it is up to you to empower more of that team to help you in your duties.  You must change the internal community of your company before you have any hope of getting help with the external community of your customers. The community’s health matters to all departments. Educate, train, and create documents that will help them help you. As the manager, set up times and delegate responsibilities.  Set up a schedule for all employees to blog once a month, or ask a few others to tweet and facebook update… whatever your community consists of, find people on your team to help.  Community Management is not a one person job.  It never has been, and it never will be."

If going on holiday opens the doors to others helping you, that's a good thing. You've now got an opportunity to strengthen your community. You may also discover some hidden talents from within your walls.

Empower Your Active Members

If you've done your job well, you probably have quite a few members who hold the community close to their heart. This is an opportunity to give some responsibility to these community members to step up and help moderate. This can be especially helpful if you have a global community where members will not be celebrating the same holidays as you.

For example, consider maybe a trade with your Canadian friends who won't be off on July 4th, and are coming off a nice long weekend celebrating Canada Day on July 1st.

Your most active members will likely be more than happy to step up to the plate and help you out. People like to be recognized for their contributions within the community, so by pointing them out and giving them an opportunity to moderate with additional permissions, you'll make stronger long-term connections.

Be warned though — not everyone is suited to be a moderator, so make sure you choose wisely!

In the end, don't be worried about taking time off. You've probably already built a strong community. It should be able to withstand you taking a couple of days to regroup, refresh and reenergize.  Best of all, when you return, you will be a new person, with a renewed passion, ready for the challenges ahead.

Webinar - The new role of community managers

Topics: Community

Related posts

Subscribe to the Community Corner Newsletter and get expert insight and analysis on how to get the most out of your online community every Friday.

Search this blog

Recent Posts

community playbook

Have an Article for Vanilla's Blog?

Send us an email to pr@vanillaforums.com with your topic idea and we'll circle back with our publishing guidelines.