The Community Manager Extra Credits Challenge

4 minute read

November 22, 2013

The Community Manager Extra Credits Challenge

You can watch the original video below:


Here is how I would handle these scenarios:

1. A player has deleted one of their items by accident and is asking for a refund.What do you do?

Another way to look at it? A customer wants a refund for a defect that is their fault. This could manifest itself in a lot of ways, but the gist across any forum is that you aren’t really required to help the user but may choose to. As such, the way I would handle this would depend a lot on the user.How did the user in question come to you?

If it looked like this:

“Hey, I need a refund, I paid for an item in your stupid game then after I deleted it I couldn’t get it back. Give me back my money.”

I would respond with a polite refusal to do so. If any of my mods are reading this, they might raise an eyebrow at my use of the word “polite”.

If it was:

“Hello, I purchased an in-game item and then accidentally deleted it. Is it possible to get a refund or have the item restored.”

I would respond with:

“We don’t normally offer refunds in these circumstances, but I can sort that out for you.”

I see this less as a customer service issue and more of a user curation one. You don’t want the first kind of customer. He’s a terrible customer. He thinks he’s entitled to the world, to be rude and to treat you like an idiot for his own mistake.

2. A player is using offensive language on your forum, how do you respond?

The definition of “offensive” is going to depend on your community, so we’ll assume that it’s something that’s against your own specific rules. I would use a graded response. First a verbal (public) warning, followed by a restriction of privileges, followed by a ban. Honestly, this is an easy scenario, and the only thing that should change from person to person is the precise phrasing. For me, it would be something along the lines of, “You are acting the dick. Stop acting the dick”. Your mileage may vary.

3. Members of your forum are harassing another player, and making sexual or racial comments. What action do you take?

The grading on this scenario is much steeper. As soon as sexual, racial or gender slurs are used I would kick that user off the forum, at least temporarily. I would seriously question the efficacy of any moderator who did not do so. I would not be polite while doing so. The real meat of this question is in the follow up:

4. The same situation as scenario 3, but two of the harassers are two of the biggest spenders on the forum, popular and well-respected in the community. How do you proceed?

Perhaps your community isn’t monetised in this way (mine isn’t), but this will still come up. Instead of big spenders, perhaps it’s just a big fish, someone who posts a lot and keeps things moving. Someone with a lot of links in the community, either online or in real life.

If I were interviewing a candidate, I would see this last question as a test. I would want to know if the candidate would backpedal in the face of financial incentive. Are they more worried about losing the Whale, or by running the community? If your supervisor in a community manager position would expect you to change your tactics, something is horribly wrong. This shouldn’t be difficult. The fact that realistically, many employers would expect this answer to change is why the official forums in the games industry are always horrifying. If you are more worried about losing a user’s revenue than preventing abuse, get out of this profession. You are bad at your job.

There’s a running theme through my answers, that hold a message I consider important. Some people would look at these as customer service issues. They aren’t. They’re user curation issues. You are deciding how your community is defined with every decision you make. A customer service view leads to “Keep The Customer At All Costs”. That’s is not how community management works, and if you think it is you are going to do more harm than good. That racist, abusive big spender from question 4? You don’t need his money. There will be other big spenders, other great posters, other popular ones. You are doing your community, and your brand, far more damage by letting them stay than the short term financial (or otherwise) cost. In communities, poison begets poison. Your community is only as good as its worst member, and if you welcome awful people, sooner or later awful people are the only ones you’ll have.

Patrick Groome HeadshotGuest post by Patrick Groome. Patrick is the Administrator of the Penny Arcade forums. Penny Arcade is one of the most popular and long running gaming webcomics and organizer of the PAX gaming conference.


Share Your Thoughts

Your email address will not be published. Required fields are marked *

Patrick Groome

Written by Patrick Groome

Have an Article for Vanilla's Blog?

Send us an email to [email protected] with your topic idea and we'll circle back with our publishing guidelines.

Subscribe to the Community Corner Newsletter and get expert insight and analysis on how to get the most out of your online community every Friday.
[contact-form-7 id="5700" title="Newsletter Form"]

Request a Demo

Schedule a product demo now.

Contact Us